Private Practice Rate & Startup Cost Calculator
Every rate calculator gives you a nominal hourly figure. This one keeps going: subtract the documentation, the billing, the scheduling and the no-shows, and show you what that rate actually earns per hour worked. It opens in Microsoft Excel and in Google Sheets, has no macros and nothing to install, and is reusable every school year.
What it does
- Works backwards from your income goal to a required rate
- Fourteen startup cost lines, every one shipping empty
- Twelve monthly overhead lines with the annual column calculated
- Unbillable Time converts nominal rate into effective rate
- Five candidate rates compared side by side
- Net income modelled at each of the five rates
- Overhead breakdown charted so the big line is obvious
- Every figure in the file is one you entered
Every tab in the workbook
These are the actual sheet names in the file, not a feature list.
- Rate Scenarios
- Dashboard
- Unbillable Time
- Income Goal
- Monthly Overhead
- Getting Started
What it looks like
Works in
- Microsoft Excel 2016 or later, Windows and Mac
- Google Sheets - upload to Drive and open
- No macros, no add-ins, no subscription
Honest scope
This is an organizational template. It reports the data you enter. It does not determine mastery, eligibility or compliance, and it does not replace your district or clinic documentation system - those stay your professional judgement.