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Free calculators — IEP progress, SLP workload, PTO accrual, overtime and more
9 free calculators for school therapists and special education teams, small-business owners and managers, and co-parents. Each one uses the same formula as the spreadsheet template it was extracted from, runs in your browser, and stores nothing. Free, no account, no email required.
School therapy & special ed
- SLP Progress Statement BuilderTurns a baseline, current score, target and condition into a written IEP or therapy progress statement that reports both raw score and progress toward criterion.
- IEP Goal Progress CalculatorPercent progress toward an IEP goal is (current − baseline) ÷ (target − baseline), clamped to 0–100%. Enter three numbers to get progress, weekly pace and a projected date.
- SLP Caseload vs Workload CalculatorSLP workload = (direct + indirect + compliance + other duty minutes) ÷ contracted minutes per week. Shows whether the job fits the paid week and how much direct service is left per student.
- OT Productivity CalculatorOT productivity = billable hours ÷ (hours worked − leave hours). The calculator also converts the gap to your target into extra billable minutes per working day.
- CEU Renewal CalculatorCEU renewal calculator: hours remaining = required − earned; pace = remaining ÷ months to renewal. Tracks subject-specific requirements such as ethics hours separately.
Small teams & HR
- PTO Accrual Calculator (Per Hour Worked)PTO accrual per hour worked is annual PTO hours ÷ (weekly hours × 52): 80 hours a year on a 40-hour week is 0.0385 per hour worked, or 3.08 hours per 80-hour biweekly paycheck, paused at the cap.
- Overtime CalculatorOvertime under the federal FLSA rule is every hour over 40 in a work week at 1.5 times the hourly rate. Enter a rate and daily hours to get regular, overtime and double-time hours and gross pay, with an optional California-style daily rule.
- Attendance Points CalculatorAttendance points calculator: active points = sum of the points for every occurrence dated within the rolling window (12 months by default); each expires on the same date one window later. Shows the warning step, points to the next step and upcoming expiry dates.
Family & co-parenting
When the calculator is not enough
A calculator answers one question once. If the question comes back every week — across a caseload, a team or a school year — the workbook it came from does the same arithmetic for everyone at once, keeps the history, and flags what is overdue.