Private Tutor Business and Student Progress Manager
Prepaid hours and student progress in one file, plus a test-date countdown per student. A tutor's two anxieties are 'who owes me money' and 'is this student actually improving before their exam'. Answering both in one workbook — hours purchased versus used, invoice aging, session-by-session topic coverage, and a practice-score trend against a target — is why this sells at a business price rather than a planner price. It opens in Microsoft Excel and in Google Sheets, has no macros and nothing to install, and is reusable every school year.
What it does
- Prepaid hours and student progress in one file, plus a test-date countdown per student.
- Built around the dates that actually bite: Prepaid hour packages running out, invoice due dates, test dates the student is preparing for.
- Students tab
- Sessions tab
- Prepaid Hours tab
- Invoices tab
- Test Prep tab
- Income Summary tab
- Every threshold and dropdown editable on the Lists tab, nothing hardcoded
- Two files included: a blank workbook and a filled example to learn from
- Works in Excel and Google Sheets, no add-ons or macros
Every tab in the workbook
These are the actual sheet names in the file, not a feature list.
- Getting Started
- Dashboard
- Students
- Sessions
- Prepaid Hours
- Invoices
- Test Prep
- Income Summary
- Lists
What it looks like
Works in
- Microsoft Excel 2016 or later, Windows and Mac
- Google Sheets - upload to Drive and open
- No macros, no add-ins, no subscription
Honest scope
This is an organizational template. It reports the data you enter. It does not determine mastery, eligibility or compliance, and it does not replace your district or clinic documentation system - those stay your professional judgement.