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Shift Coverage Planner

A shift coverage planner for small teams: build a two-week schedule and the grid flags anyone booked on approved time off, any shift short of your minimum headcount and anyone over their weekly hours, before you post it. It opens in Microsoft Excel and in Google Sheets, has no macros and nothing to install, and is yours to reuse as often as you like.

What you get

  • 14-day schedule grid for up to 100 active employees, filled from a dropdown of your shift codes
  • Red for booked on approved time off, orange for an unavailable weekday, yellow for two shifts in one day
  • Coverage tab: scheduled vs required vs gap for every shift on every day
  • Hours and Cost: daily, weekly and two-week hours per person, over-cap hours and labor cost
  • Printable Daily Roster for any date
  • Opens in Excel and in Google Sheets
$14.99one-time, no subscription
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Instant digital download · one-time purchase · no subscription

Shift Coverage Planner — the workbook open in Excel

What it does

What it looks like

Shift Coverage Planner screenshot
Shift Coverage Planner screenshot

Every tab in the workbook

These are the actual sheet names in the file, not a feature list.

Works in

Honest scope

This is a record-keeping template, not legal or HR advice. Leave, overtime and pay rules vary by state and by employer policy; the file reports what you enter and does not decide what anyone is entitled to.

Others in HR & Employees

Shift Coverage Planner$14.99Buy on Etsy