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OT Schedule Builder

An OT schedule builder for school-based occupational therapists: enter your caseload and groups once, and the weekly grid fills itself and checks every student's required minutes. It opens in Microsoft Excel and in Google Sheets, has no macros and nothing to install, and is yours to reuse as often as you like.

What you get

  • Caseload entered once, with each student's required OT minutes per week
  • Group sessions of up to six students by day, start time and duration
  • Weekly grid fills itself, color-coded by service type and building
  • Every student checked against required minutes: Met, UNDER or NOT SCHEDULED
  • Double-booking detection for a student placed in two sessions at once
  • Opens in Excel and in Google Sheets
$17.99one-time, no subscription
Buy on Etsy

Instant digital download · one-time purchase · no subscription

OT Schedule Builder — the workbook open in Excel

What it does

What it looks like

OT Schedule Builder screenshot
OT Schedule Builder screenshot

Every tab in the workbook

These are the actual sheet names in the file, not a feature list.

Works in

Honest scope

This is an organizational template. It reports the data you enter. It does not determine mastery, eligibility or compliance, and it does not replace your district or clinic documentation system — those stay your professional judgement.

Others in OT & PT

OT Schedule Builder$17.99Buy on Etsy